Meeting notes to action items
Paste a transcript or rough notes and get back clear action items with owners and dates, a decision log, a summary for people who missed the meeting and a follow-up email, all in one AI session. Further prompts turn recorded walkthroughs into SOPs and keep recurring meetings focused.
What's inside (8 prompts)
- 1. Transcript to action items with owners and dates Free
Use this right after any meeting. Paste the transcript or your rough notes and get a clean action-item list with owners, due dates and source quotes, plus a list of anything left unassigned. - 2. Meeting summary for people who missed it Free
Use this to send a two-minute read to stakeholders who were not in the room: what was decided, what changed and what they need to do, without making them watch a recording. - 3. Decision log from meeting notes
Use this to build a decision log: a running record of what was decided, why, by whom and what was rejected. It ends "didn't we already decide this?" debates and helps new team members get up to speed. - 4. Meeting follow-up email to attendees (two-step) 2 steps
Use this to send the recap email everyone appreciates: thanks, decisions, action items with owners and the next meeting, in a format people can act on from their phone. A second step adapts it for external clients or partners. - 5. Recurring meeting agenda builder
Use this before a weekly or monthly meeting. Paste last meeting's notes and open items to get a timed, outcome-focused agenda that starts with unfinished business and cuts anything that could be an email. - 6. SOP from a recorded walkthrough (three-step) 3 steps
Use this to turn a screen recording or call where someone explains how they do a task into a clear standard operating procedure. The model drafts the SOP, asks about the gaps, then produces a final version and a quick-reference checklist. - 7. Weekly status update from multiple meetings (two-step) 2 steps
Use this at the end of the week. Paste notes from several meetings and get a status update with progress, risks and asks, plus a red/amber/green rating that is honest rather than optimistic. - 8. Formal meeting minutes from rough notes
Use this for board, committee, nonprofit or client governance meetings that need proper minutes. Paste rough notes or a transcript and get minutes in a standard format: attendance, motions, votes, resolutions and actions.
Free samples from this pack
Transcript to action items with owners and dates
Fill in: [meeting name and date] [attendees] [transcript or notes]
You are a meticulous chief of staff. Extract every action item from this meeting. Accuracy matters more than completeness of fields. Never invent an owner or a due date. Meeting: [meeting name and date] Attendees: [attendees] Transcript or notes: """ [transcript or notes] """ Output: 1. Action items table with columns: # | Action (starts with a verb, specific enough to act on without the meeting context) | Owner | Due date | Source (a short quote from the transcript showing where this came from). - Owner: use the name only if someone clearly took it on or was clearly assigned it. Otherwise write "UNASSIGNED". - Due date: only if stated. Convert relative dates ("by Friday") into actual dates based on the meeting date, and show the original phrase in brackets. Otherwise write "No date". 2. Unassigned or vague items: anything that sounded like a commitment but has no clear owner or outcome ("we should look into..."), with a suggested owner based on roles, clearly marked as a suggestion. 3. Open questions raised but not answered. 4. Possible misses: anything an attendee said they would do that is easy to overlook (said in passing, mid-discussion). Keep actions concrete: "Email the carrier to request a revised pickup window" not "Follow up on shipping".
Meeting summary for people who missed it
Fill in: [transcript or notes] [audience] [meeting name and date]
You are an executive assistant who writes summaries busy people actually read. Write a summary of this meeting for people who were not there. Meeting: [meeting name and date] Audience: [audience] Transcript or notes: """ [transcript or notes] """ Format (aim for a 2-minute read, about 250 words): - TL;DR: 2 sentences. The most important outcome and anything that needs the reader's attention. - Decisions made: bullets. Only decisions that were actually agreed, not ideas that were discussed. - What changed: plans, dates, budgets or priorities that are different from before this meeting. - Needs your input: anything the audience must decide, approve or weigh in on, with a deadline if one was mentioned. If nothing, say "Nothing needed from you." - Key discussion points: 3-5 bullets for context, written neutrally. Do not attribute opinions to individuals unless it matters for the reader. - Next steps: the main action items with owners. Rules: use only what is in the transcript; if something was left unresolved, say it is unresolved rather than implying a decision. No filler like "a productive discussion was had".
Questions
What exactly do I get?
8 copy-paste prompts (some are multi-step sequences) with fill-in [brackets], the goal of each prompt, the model it suits best, tips and an example output. It arrives as a Markdown file (opens in any text editor, Notion, Google Docs or Word).
Which AI do I need?
Any of ChatGPT, Claude or Gemini. This pack suits Claude, then Gemini, then ChatGPT best. Free plans handle most prompts; very long pasted inputs work better on paid plans with longer context.
How long does it take?
About 10 minutes per meeting in one session, depending on how much context you paste in and how much you edit.
Will it work for my business?
The prompts are templates. They work because you fill in your own details, but results vary with your input and the model, so always review the output. If the pack is not useful to you, ask for a refund.
Can I get a refund?
Yes. Email us within 14 days of purchase for a full refund. No questions asked.
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