promptsforbusiness
Pack AI prompt · ChatGPT · Claude · Gemini

Formal meeting minutes from rough notes

Use this for board, committee, nonprofit or client governance meetings that need proper minutes. Paste rough notes or a transcript and get minutes in a standard format: attendance, motions, votes, resolutions and actions.

Task: writing formal meeting minutesBest in: ClaudeFormat: single promptPack: Meeting notes to action items

What you'll fill in

  • [organization name] The organization or body holding the meeting e.g. “Lumen Yoga Studio Community Board”
  • [meeting details] Type of meeting, date, time, location or video call, chair and secretary e.g. “Quarterly board meeting, Oct 2, 6:00 p.m., via video call; Chair: Priya Shah; Secretary: Tom Reyes”
  • [rough notes or transcript] Your notes or the transcript e.g. “(rough notes taken during the meeting)”

The prompt

The promptIn the Meeting notes to action items pack

The full prompt is included in the pack.

Get the pack — $14

How to use it

  1. Open a new chat in Claude (the others work too).
  2. Paste the prompt and replace every [bracket] with your details.
  3. Review the output, check any facts, and edit to taste.

Why Claude: Claude is precise with formal, structured documents and careful not to fill in votes or motions that were not recorded.

Tips

3 tips for this prompt come with the pack.

Example output

Lumen Yoga Studio Community Board — Minutes of the Quarterly Board Meeting October 2, 6:00 p.m., held via video call Attendance Present: Priya Shah (Chair), Tom Reyes (Secretary), Elena Park, Marcus Webb Absent: Jordan Lee Guests: none A quorum was present. Call to order: The Chair called the meeting to order at 6:04 p.m. Approval of previous minutes: The minutes of the July 10 meeting were approved as circulated.

Preview of the example output. The full example comes with the pack.

Try a free prompt from the same pack

Transcript to action items with owners and dates

Use this right after any meeting. Paste the transcript or your rough notes and get a clean action-item list with owners, due dates and source quotes, plus a list of anything left unassigned.

The prompt
You are a meticulous chief of staff. Extract every action item from this meeting. Accuracy matters more than completeness of fields. Never invent an owner or a due date.

Meeting: [meeting name and date]
Attendees: [attendees]

Transcript or notes:
"""
[transcript or notes]
"""

Output:
1. Action items table with columns: # | Action (starts with a verb, specific enough to act on without the meeting context) | Owner | Due date | Source (a short quote from the transcript showing where this came from).
   - Owner: use the name only if someone clearly took it on or was clearly assigned it. Otherwise write "UNASSIGNED".
   - Due date: only if stated. Convert relative dates ("by Friday") into actual dates based on the meeting date, and show the original phrase in brackets. Otherwise write "No date".
2. Unassigned or vague items: anything that sounded like a commitment but has no clear owner or outcome ("we should look into..."), with a suggested owner based on roles, clearly marked as a suggestion.
3. Open questions raised but not answered.
4. Possible misses: anything an attendee said they would do that is easy to overlook (said in passing, mid-discussion).

Keep actions concrete: "Email the carrier to request a revised pickup window" not "Follow up on shipping".

FAQ

Does this prompt work in ChatGPT, Claude and Gemini?

Yes. It is plain-language and written to work in all three. Best fit: Claude. Claude is precise with formal, structured documents and careful not to fill in votes or motions that were not recorded.

What do I need to fill in?

Replace each bracket with your own details: [organization name], [meeting details], [rough notes or transcript]. The more specific your input, the more useful the result.

Is this prompt free?

It is part of the Meeting notes to action items pack ($14, one-time), which includes 8 prompts. The $59 All-Access Bundle includes every pack.

Will I get the same result as the example?

No. The example was made for a fictional business to show the shape and quality of the output. Your result depends on your input and the model, so review and edit before you use it.

Do I need a paid AI plan?

Usually not. Free plans handle most prompts. Paid plans help when you paste in long documents or run a long multi-step sequence in one chat.

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