Weekly status update from multiple meetings (two-step)

Use this at the end of the week. Paste notes from several meetings and get a status update with progress, risks and asks, plus a red/amber/green rating that is honest rather than optimistic.

What you'll fill in

• [project name] The project or area you are reporting on e.g. “Website relaunch”
• [weeks meeting notes] Notes or transcripts from this week's meetings e.g. “(notes from 4 meetings)”
• [last status update] Last week's status update, or "none" e.g. “(last week's update)”
• [status audience] Who reads the update e.g. “Owner and department heads”

The prompt

Steps: Step 1 — Extract the facts → Step 2 — Write the status update

How to use it

1. Open a new chat in Gemini (the others work too).
2. Paste step 1 and replace every [bracket] with your details.
3. When it replies, paste the next step in the same chat.
4. Review the output, check any facts, and edit to taste.

Why Gemini: Gemini's long context makes it easy to paste a whole week of notes at once.

Tips

3 tips for this prompt come with the pack.

Example output

Preview of the example output. The full example comes with the pack.

Try a free prompt from the same pack

Transcript to action items with owners and dates

Use this right after any meeting. Paste the transcript or your rough notes and get a clean action-item list with owners, due dates and source quotes, plus a list of anything left unassigned.

You are a meticulous chief of staff. Extract every action item from this meeting. Accuracy matters more than completeness of fields. Never invent an owner or a due date.

Meeting: [meeting name and date]
Attendees: [attendees]

Transcript or notes:
"""
[transcript or notes]
"""

Output:
1. Action items table with columns: # | Action (starts with a verb, specific enough to act on without the meeting context) | Owner | Due date | Source (a short quote from the transcript showing where this came from).
   - Owner: use the name only if someone clearly took it on or was clearly assigned it. Otherwise write "UNASSIGNED".
   - Due date: only if stated. Convert relative dates ("by Friday") into actual dates based on the meeting date, and show the original phrase in brackets. Otherwise write "No date".
2. Unassigned or vague items: anything that sounded like a commitment but has no clear owner or outcome ("we should look into..."), with a suggested owner based on roles, clearly marked as a suggestion.
3. Open questions raised but not answered.
4. Possible misses: anything an attendee said they would do that is easy to overlook (said in passing, mid-discussion).

Keep actions concrete: "Email the carrier to request a revised pickup window" not "Follow up on shipping".

FAQ

More prompts in Meeting notes to action items